October 2023

Board Notes

We would like to thank everyone for a fun, safe and successful pool season! We are appreciative of our staff; Club Manger, Phyllis Smith, Pool Manager, Barbara Owens, lifeguards, Dolphin Diner staff, Tennis Director John Trimp and our Tennis Camp Leader/Junior Clinic Director, Heidi Witzel. Our social directors Tommy Cary and Caroline Byrnes planned several fun events with more upcoming events planned for this fall.

Please mark your calendars for this year’s Annual Membership Meeting. The meeting will be held on Sunday, November 12 at 7:00pm at Good Shepherd Church located at 3307 Rea Road. At this meeting, the membership will be electing 5 board members. Members have 1 vote per family. The positions up for re-election this year are Vice President, Treasurer and three at-large positions (children’s socials, ladies tennis representative and pool/grounds). Current Board Member Philip Prince is running for Vice President, current Board Member Joni Smith is running for at-large ladies tennis representative, current Board Member Caroline Byrnes is running for children’s social representative. At-large pool/grounds is an open position.

Even though we have members willing to serve in the above positions, if you or someone you know is interested in serving on the board, please send your name or your friend’s name to Phyllis Smith at [email protected]. Board members will serve a two-year term, attend monthly meetings, and have a membership dues benefit after serving one year.

A nominating committee made up of the Board President, Secretary, Club Manager and two members will be reviewing all nominations and presenting the names for election to the membership at the upcoming Annual Membership Meeting. A Board candidate newsletter will be emailed soon to provide more details about all nominees.

While the pool is closed for the season the pool pavilion is available Monday-Saturday for member private party rentals. The fee is $150 plus a refundable $50 deposit. Members will be invoiced $200 for the party. Once staff checks the pavilion after the event the $50 deposit will be refunded as long as the pavilion is clean and properly locked after the rental. The pavilion will be open on Sundays for members to enjoy Panther televised football games.

To make a reservation click on the eSoft link eSoft Planner. Instructions for reservations are attached. If you have forgotten your password, click on forgot password and follow the prompts. Please see the attached Pool Pavilion Rental Form and rental instructions. Once a reservation is made a rental fee invoice will be sent along with the gate code and tv lock box code. Signup will be first come first serve. If you have questions, please email Phyllis Smith at [email protected].

Pool pavilion rules:

• Members are responsible for trash and cleanup.
• Members are responsible for any damages.
• Maximum number of occupants 40.
• Private parties may not be reserved when there is a televised Panther football game.
• Glass or other breakable items are not permitted.
• No smoking. This includes all types of smoking devices and vaping.
• All children must be supervised.
• Upon leaving members are responsible for straightening furniture, turn TVs off, raise TVs turn off lights and fans.
• Members must lock the gate when leaving.
• Member host will need to be present for the entire function.
• Please do not attach anything to lights, fans, posts, TVs, or ceiling.
• TVs must be off at 10:00pm for all events.
• The above rules apply to all member use and private party use.